Exhibiting & Advertising

 

 

Browse our 2013 Virtual Exhibit Hall

 

View Exhibit Hall/CWLA Bookstore Photos

 

 

Exhibiting

Meet face-to-face with the movers and shakers in child welfare. National conference exhibitors reach CEOs, administrators, and other child and family experts who are eager to explore new thinking and new products. As a bonus, CWLA vendors will receive the pre- and post-conference attendee mailing lists for marketing.

 

Exhibiting is an easy and affordable way to get your company's name and products out there. The exhibit hall is the hub of the conference; it is located in a hallway next to the general sessions. Our popular Bookstore and Cyber Cafe are located in the exhibit hall. Booth Bingo and food functions drive traffic to and through it!

 

Past exhibitors include software companies, publishers, brokers, trainers, accrediting agencies, and other organizations with a message for the leaders in child welfare. Exhibiting at CWLA is easy, effective, and rewarding.

 

Interested in sponsoring conference Twitter, our "Advocacy Day" shuttles, or a snack break or reception?  Call Karen Dunn at 202/688-4157 or e-mail kdunn@cwla.org.  Explore sponsorship options. We have opportunities for nearly every organization and budget!

 

Special Events in the Exhibit Hall:

  • Breakfasts and Coffee Breaks
  • Networking Receptions
  • Booth Bingo
  • Raffles and Giveaways

Exhibit Fees (per 8' x 10' space):

  • $1550 for premium (high traffic) space
  • $1295 for for-profits
  • $995 for nonmember non-profits
  • $795 for non-profit CWLA member agencies

Includes:

    • 8' x 10' space with standard booth drapery
    • 6' x 2' draped table
    • 2 side chairs
    • A complimentary registration for one exhibit staffer with access to all the workshops. Premium ($1550) vendors receive two complimentary registrations.
    • Complimentary registration also includes the Tuesday evening Gala
    • A 7" x 44" booth identification sign
    • Option to purchase tote bag space ($400)
    • List of registrants for pre-conference marketing
    • Post-conference attendee mailing list for one-time use
    • A link to your Website from the CWLA Virtual Exhibit Hall
    • Meals and receptions in the Exhibit Hall
    • Dedicated exhibit hall time, concentrated into three days
    • A 30% discount on all conference advertising

Booth Bingo - Back by Demand!
Participating vendors will be asked to stamp bingo cards distributed to attendees at registration. Attendees who complete their cards are eligible to win big prizes. The Grand Prize drawings are scheduled for 10:30 am on Wednesday, April 17. We will be raffling off several AMEX gift cards. Please help “sponsor” the cards. To contribute $25, e-mail kdunn@cwla.org.

 

Tote Bag Inserts - A vendor exclusive!

  • Cost: $400
  • Limit: one item per bag per vendor
  • For more information e-mail kdunn@cwla.org

Exhibit Hall Dates and Times

  • Set up: Sunday, April 14, 2013, 1:00 pm - 4:00 pm
  • Dismantle: Wednesday, April 17, 2013, 11:00 am
  • Hours of Operation: Dates and times are subject to change without notice.

      Monday, April 15:

     7:30 am - 9:00 am  Exhibit Hall Grand Opening with Breakfast

10:45 am - 11:15 am  Coffee Break in the Exhibit Hall

5:00 pm - 6:30 pm  Opening Night Reception in the Exhibit Hall (great networking opportunity)

 

      Tuesday, April 16:
     7:30 am - 8:45 am  Breakfast in the Exhibit Hall

     10:15 am - 10:45 am  Coffee Break in the Exhibit Hall

     12:30 pm - 1:30 pm  Lunch in the Exhibit Hall for Attendees Not Heading to Capitol Hill for Advocacy

     6:00 pm - 7:00 pm  Pre-Gala Reception in the Exhibit Hall

 

     Wednesday, April 17:
     7:30 am – 8:45 am  Breakfast in the Exhibit Hall

     10:30 am – 11:00 am  Coffee Break in the Exhibit Hall/Exhibit Hall Closes

 

Registration and Payment:

  • A 50% deposit is due with Registration. The balance is due before the conference start date of April 14, 2013.
  • There are two ways to register. Either register online OR complete and return the Exhibitor Application.  No need to do both! Registering means you agree with the terms and conditions.
  • Space will be assigned on a first-come, first-served basis beginning November 5, 2012.
  • Make checks payable to the Child Welfare League of America, Inc.
  • Mail checks to: CWLA Exhibits, P.O. Box 75171, Baltimore, MD 21275-5171

Other:

Questions? E-mail kdunn@cwla.org

 

 

Advertising

Maximize your exposure! Advertise in the conference registration and final programs.

 

Benefits

  • Full-color advertising!
  • Exhibitors receive a 30% discount on all conference advertising.

Deadlines

  • Reserve online registration program ad space by December 21, 2012.
  • Submit art by December 28, 2012.
  • Cancellations received after December 21, 2012 will be billed the full amount for the ad.
  • Reserve final program ad space by February 8, 2013.
  • Submit art by February 15, 2013.
  • Cancellations received after February 8, 2013 will be billed the full amount for the ad.
  • All cancellations must be in writing.
  • Exhibitors receive a 30% discount on all conference advertising.

Ad Rates and Options

Ad Type

Size (Inches)

Exhibitor Cost

Non-Exhibitor Cost

Sixth Page

2.5 x 4.75

$210

$350

Quarter Page Vertical

3.37 x 4.75

$420

$675

Half Page Vertical

3.75 x 9.25

$840

$1,300

Half Page Horizontal

7.50 x 4.75

$840

$1,300

Full page (no bleed)

7.50 x 10.00

$1,680

$2,500

Full page (bleed)

8.75 x 11.25

$1,680

$2,500

Back Cover (no bleed)

7.50 x 7.000 to 8.000

$2,100

$3,450

Back Cover (bleed)

8.75 x 7.25 to 8.25

$2,100

$3,450

 

Note: Rates include ad space in the online conference registration and in the final printed program.

 

Other:

Registration and Payment:

  • A 50% deposit is due with Registration. The balance is due before the conference start date of April 14, 2013.
  • To advertise, please register online OR email kdunn@cwla.org. Registering means you agree with the terms and conditions.
  • Make checks payable to the Child Welfare League of America, Inc.
  • Mail checks to: CWLA Advertising, P.O. Box 75171, Baltimore, MD 21275-5171

Questions?E-mail kdunn@cwla.org

 

 

Take-One Exhibiting

Can't be with us in person, but have a message for the leaders in child welfare? Send fliers, brochures and other material for our Take-One tables in the Exhibit Hall.

 

  • Cost: $300.00 per set of items
  • Shipping Instructions
    • Clearly label all boxes.
    • Ship by traceable means.
    • Leftover items will not be returned.
    • Materials should arrive no earlier than April 10, 2013.
    • Ship to:
      CWLA Take-One Exhibit, April 14-17, 2013
      Attention: Karen Dunn
      Hyatt Regency Crystal City
      2799 Jefferson Davis Highway
      Arlington, VA 22202
      703-418-1234
  • Registration and Payment
    • 50% deposit is due with registration. The balance is due before the conference start date of April 14, 2013.
    • For Take-One exhibiting, please register online OR email kdunn@cwla.org. Registering means you agree to the terms and conditions.
    • Make checks payable to the Child Welfare League of America, Inc.
    • Mail checks to: CWLA Exhibits, P.O. Box 75171, Baltimore, MD 21275-5171

Other:

Questions? E-mail kdunn@cwla.org